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presenter guidelines


Speaker Guidelines

Prepare your slides and transfer to your own USB stick.

Aspect ratio: for concurrent (parallel) oral symposia presentations, suggested aspect ratio is 4:3. For plenary talks (Primrose A), the suggested aspect ratio is 16:9.

Arrive at your session room 30 minutes prior to the session start to connect your USB stick to session room laptop (PC running Windows 10 and MS Office 2016 with PowerPoint). There is a hub so you can leave your stick OR you are a welcome to save to the Desktop.

There is a Speaker Practice Room (location TBD) so that you may preview your presentation slides on a PC laptop (identical to session room PC laptops --set with 4:3 aspect ratio screen like the parallel session rooms).

Speakers will not be able to present from their own laptop, but instead must pre-load onto session room PC laptop.


POSTER GUIDELINES

Posters must remain up all day on your designated day - early removal is not permitted. Posters not removed by 4 pm will be placed at the registration desk and discarded if not claimed by the end of the conference.

Monday - Primose Foyer
Hang posters for inspection between 8:30 - 9:30 am
Attend poster: 9:45 - 10: 45 am
Attend poster: 3:10 - 3:50 pm
Remove poster by 4:00 pm

Tuesday and Wednesday - Exhibit Hall
Hang posters for inspection between 10 - 10:45 am
Attend poster: 11:00 am - Noon
Attend poster: 3:10 - 3:50 pm
Remove poster by 4:00 pm

Thursday - Primrose Foyer
Hang posters for inspection between 10 - 10:45 am
Attend poster: 11:00 am - Noon
Attend poster: 3:10 - 3:50 pm
Remove poster by 4:00 pm

POSTER BOARDS: Each author will be provided one board with a presentation area measuring 7-ft 10-in WIDE x 3-ft 10-in TALL. Each board will be numbered; poster numbers are in the final program that you receive at the conference and in the mobile app. Push pins will be provided.

TITLE BANNER: The title banner should be approximately 4-6 feet long. Lettering should be at least 3/4 to 1 inch high (72 pt. bold). The banner should include the author(s) and affiliation(s).

CONTENT AND LAYOUT: Use a sans serif font such as Arial or Helvetica in a minimum size of 24 pt. (1/4 inch high). Text, figures and photographs should be readable from a distance of 4 feet. If using multiple panels, number them in the order they should be viewed and arrange them in a logical flow from top left to lower right.

HANDOUTS: Authors are encouraged to provide handouts, e.g., preprints, extended abstracts, copies of poster panels, etc. No saleable items may be displayed.

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